1. Click on “New Carpool Request” to create a new request.
2. Indicate “Driver” and “Purpose of Request”.
3. “Pick-up” and “Drop-off Date” and “Time” can be selected through the calendar.
4. Select a “Vehicle Location” to indicate to the system which pool of vehicles it should select from, on vehicle category/vehicle registration.
5. Based on user settings, a user can select between these options:
o Selecting a vehicle category will have the system auto-select a vehicle for the user.
o Selecting by vehicle registration will allow the user to select from a list of vehicles.
6. Click on “Save” to create the Carpool request.
Note:
Driver selection list is determined by the Department assigned to them in Settings.
Purpose of request can be added and tagged to a Vehicle Category.
Vehicle Location can be added through Facilities in Fleet.
Carpool requests can be automatically approved by the system if the vehicle is available for the requested date and time.
